Ohio University Department
of Chemical and Biomolecular Engineering
Final Thesis/Dissertation Defense
- 6 weeks before your
- Confirm with the
Assistant Chair for Graduate Studies that you have
met all procedural requirements to this point. (Thesis-Dissertation
Committee Form, Final Course of Study, Research Proposal, Qualifying
Exam results (for Ph.D.), Comprehensive Exam Results (for Ph.D.),
completion of ET 602).
- Contact committee
members to propose dates and times (continue conversation until a date
and time are set). Suggest to your advisor that he/she use the
university's Oracle Calendar system to schedule a time.
- 4 weeks before your
- Reserve room, computer
(if needed) and projector. The ChBE conference room (room 175) and
ChBE equipment may be reserved by appearing in person in the ChBE
- Advise committee of
date, time, and place of presentation.
- Submit the
Statement of Originality to the Dean's office.
- Inform the graduate
chair of the time and place of your defense, and he will then
prepare the appropriate form and submit it to the Dean's office, placing
appropriate copies in your file as well. This process formally
informs the Dean's office of your intent to defend, and they will
prepare the various letters to your committee members as well as public
announcements. The department secretary will also receive this
notification, and she will prepare the signature form needed on the day
of your defense and place it in your file.
- 14 days
before your anticipated defense
- Submit electronic copy
of thesis / dissertation in PDF format (and hardcopy if requested) to
each committee member personally.
- Submit electronic copy
of thesis / dissertation in PDF format to Ms. Valerie Pettit in the
Dean’s Office personally. (Ms. Pettit will initiate preliminary
screening of your thesis/dissertation for plagiarism.)
- 1 day before your
- Politely ask the
department secretary to check that the committee signature form is
in your file and ready. Remind your advisor that he/she must
obtain this form and take it to the defense so that it may be signed by
your committee members.
availability of room and equipment.
- Remind committee
members via e-mail of time and place.
- At your defense
- Briefly (20 to 30
minutes) present an overview of your work.
- Answer questions from
your committee about your work and its relationship to the broader body
of knowledge in the field.
- Wait outside the
examination room until the committee invites you back in to hear the
- After your defense
Your advisor is responsible for
obtaining signatures of the committee members and the graduate chair on
the “Defense” form and returning it to your file. (A committee
member may decline to sign the “Defense” form until he/she has seen the
final, corrected thesis/dissertation if called for.)
- When you are ready to
submit your final copy (at least 1 week before the ETD submission
deadline for your graduation quarter)
- Ask your advisor to
pull the signed “Defense” form from your file. Take
it to Ms. Valerie Pettit in the Dean’s office along with the ETD-ready
electronic version of your thesis/dissertation. (Ms. Pettit will
initiate screening of your final copy for plagiarism, and then will
submit your thesis/dissertation to the ETD office on your behalf for the
initial format check.)
- From this point, you
should follow the Guidelines for Submission of Electronic Theses and
Dissertations, currently available here at
http://www.ohio.edu/graduate/etd.cfm, to complete final submission
of your thesis/dissertation. (Final submission must be complete by the
deadline for the quarter in which you graduate.)
A member of your committee may refuse to approve
the thesis/dissertation if (s)he feels that the proposed work or its
presentation does not meet the standard for the degree. In such a case, the
committee member must give reason for refusal. A student having difficulty
understanding the reasons for the refusal or the actions on his/her part
required to resolve them may consult the Assistant Chair for Graduate Studies in
the department for assistance or the Department Chair if the Assistant Chair for
Graduate Studies is involved directly in the situation. If the scope of work in
the final document is consistent with the scope of work in the approved research
proposal, insufficient scope of work will not be grounds for withholding
Any appearance of plagiarism may result in a
delay of the defense, delay of submission of the final copy for ETD approval, or
refusal to approve the thesis/dissertation. Avoid problems by thorough
referencing and by carefully following the
Policy On Plagiarism.
This page last revised on November 7, 2008 by